Have you calculated your staffs’ holiday entitlement properly?

The first month of 2020 has almost been and gone ….are you all sorted with your staffs’ holiday entitlements for the year?

Here’s some advice and guidance from Ferndown Business Network member, Just Ask Juli

When staff primarily worked Monday – Friday 9am-5pm it was all very straight forward; now however with more and more people working over the weekends, on part time contracts or working compressed working weeks things have gotten a bit more complicated.

It’s our legal requirement as employers to make sure that all our staff receive their statuary minimum holiday entitlement and to make sure that bank holidays are calculated in a fair and consistent manner. Be very careful if your team are primarily part time and you just give them the day off when a bank holiday occurs; you may well be giving more holiday than they are entitled to (which makes you a great boss) or more importantly you may not be giving enough (which makes you an illegal boss)!

So some tips if your work force works differing hours:-

• when calculating holiday entitlement switch from “days” to “ hours”

• make sure its very clear in their contracts as to whether their holiday entitlement includes or excludes bank holidays (note there is a legal minimum that must be observed)

• show clearly on their holiday forms how you’ve calculated their entitlement. Its often useful to show the bank holiday entitlement as a separate figure

• and finally .. remember this year a standard Monday bank holiday has been moved to a Friday so a different calculation may be necessary for some of your team

The HMRC website gives lots of help and useful tools https://www.gov.uk/holiday-entitlement-rights

Need some help? Just Ask Juli!

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